Microsoft Word

Mastering Microsoft Word — How to Pin a Document

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Pinning_a_Document

When you’re using Microsoft Word, do you often have to refer to a certain document for reference? Maybe you frequently need to look at some sort of guide or template? If so, you might want to “pin” it to make it more easily accessible! Just follow these steps:

  1. Open Microsoft Word and click File.

2. Click Open.

3. Click Recent (if it’s not already selected). A list of the Word documents that you’ve viewed most recently will be displayed.

4. Hover over the document that you’d like to pin, and then click the pushpin icon that appears to the right of the document name.

Now that document will always appear at the top of your recently viewed document list! If you pin another document, it will appear second on this list.

To unpin a document, just click the pushpin icon a second time.

…

Miles, B. (2021, January 4). The 5 best hidden Word shortcuts of 2021. Lifewire. Retrieved from: https://www.lifewire.com/best-hidden-word-shortcuts-4589251

Amazing Microsoft Word Tips and Tricks!

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So_Happy_About_Word_Shortcuts

Do you use Microsoft Word at work? Most of us do. That’s why Microsoft Word tips, tricks, and shortcuts always come in handy!

Even if you’re a Microsoft Word expert, I bet that a few of these items will surprise you. Try them out and see what you think! (I’m particularly enamored with item #2. I had no idea that Microsoft Word would let me do that!)

 

1.  Make use of the “Tell me what you want to do…” feature.
On top of your Word document, there’s a line of text that says “Tell me what you want to do…”

If you click that text, a little search field will appear, and you can type a keyword like “table” or “borders.” When you do, Microsoft Word will immediately pop open the control panel that relates to whatever you typed. It’s an easy way to get things done without using Microsoft Word’s somewhat confusing system of tabs and menus.

2.  Want to start typing in the middle of a page? Just double-click there.
Did you know that you can double-click anywhere on a page, and then just start typing there? Well you can! You don’t need to create a table or mess around with margins. Just double-click! Seriously, this is very cool. You need to try this out!

3.  Look something up on the internet without opening a browser window.
If you need more information about a certain word or concept, just right-click on it and then select “Smart Lookup.” Information that’s pulled from the internet will appear in a column on the right side of the screen. It’s quicker than opening up a browser window and doing your search there.

4.  Quickly define a word.
If you just need a quick definition, hold down the ALT key and then click the word that you want defined. The definition will appear on the right side of the screen.

5.  Customize your default font.
When you open a new Word document and start typing, do you wish that it would default to the Comic Sans font, size 14? Well you’re in luck! Microsoft Word allows you to customize your default font! Just select the font and size that you want. Then click the little arrow on the Font menu.

A pop-up window will open. Click the “Set as Default” button.

Another pop-up window will open. Select “All documents based on the Normal template” and then click “OK.”

6.  Get rid of old formatting.
Have you ever worked on a document that was created by someone else, and it’s full of weird formatting? You don’t know what the previous writer did, but you know it’s a crazy mess. Well luckily, it’s easy to get rid of it! To remove all of the formatting from a document, click CTRL+A to select all of the text. Then just click the little eraser button on the Font menu. And you’re done!

 

If you have other Microsoft Word tips and tricks, please feel free to share them in the Comment section below!

 

 

Nield, D. (2016, October 5). 18 tricks to make yourself a Microsoft Word master. Field Guide. Retrieved from: https://fieldguide.gizmodo.com/18-tricks-to-make-yourself-a-microsoft-word-master-1787346318

 

A Quick Trick That Will Make Copying and Pasting Text Easier

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SoHappy_OnComputer

I’m sure you’ve mastered the art of copying text in one document (by highlighting it and pressing CTRL+C) and pasting it into another document (by pressing CTRL+V). This is a handy shortcut and pretty common knowledge.

But did you know that there’s also a really easy way to make the new text match the formatting of the old text? For instance, let’s say that your document is written in Calibri font, size 11 – and the text that you’re pasting into it is in bold Arial font, size 12. You can make it match the text in your document by following these steps:

— Highlight the text that you want to copy, and press CTRL+C.

— Paste the text into your document by pressing CTRL+V.

— Then click the little Paste Options button that appears on your screen. You’ll see a drop-down menu.

     

— From the drop-down menu, select one of the following:

  • Select Merge Formatting if you want the fonts to match, but you want any bold or italicized words to remain bold or italicized.
  • Select Keep Text Only if you want to strip away all of the formatting from the text you copied, and make it match the text in your document.

     

And you’re done!

 

You can also set a certain paste option as your default, so you don’t have to go through this process repeatedly. Just click the Paste Options button and then select Set Default Paste.

Scroll down to the “cut, copy, and paste” area, and make your selection from the Pasting between documents drop-down menu. Then click OK.

Click here for more details, and even more pasting tips and tricks!

 

How to Save Your Word Document as a Hyperlinked PDF

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WomanWorkingAtComputer

I just finished putting the final touches on a user guide. Now I want to publish it as a PDF and I want to have working links in the Table of Contents and bookmarks in the PDF. Choosing Print [to PDF] from the file menu will not result in a hyperlinked, bookmarked PDF file. But here’s how you can do it, especially if you use Heading 1 and Heading 2 paragraph formatting.

saveasPDF

1. From the Word File menu, click Save As.
2. Navigate to where you want to save your file.
3. From the Save as type drop-down, select PDF (*.pdf).
4. Click Options…
5. In the Options pop-up screen, make sure that Create bookmarks using: Headings is selected.
6. Click OK in the Options pop-up screen.
7. Click Save.

toc hyperlinkedbookmarked

8. The saved PDF will show hyperlinked bookmarks to the major headings. Click the bookmark icon to reveal the bookmarks if you do not see them.
9. The Table of Contents is hyperlinked too. Clicking on a line will take you to that page of the PDF document.

 

Microsoft Word – How to Print Track Changes (Only)

By in Microsoft Office, Technology 5 Comments Tags: , , , ,

Happy_Printing

Do you ever use the Track Changes feature in any Microsoft Office products? It’s great! I use it in Word all the time. It’s especially useful when I’m working with a client and they have revisions to make to documents. Track Changes makes it easy to locate and see exactly what changes they’ve made.

Recently, we’ve had to update older documents. One document came to me that was nearly 100 pages long. My colleague had made numerous changes, but not on every page. I only needed to print the changed pages so I could physically take them into the audio recording booth. But wait – Word does not have the capability to just print Track Changes! (Trust me, I used the Help menu and tried to Google how it was done. Nope – it’s not possible.) I was fearful that I’d have to look through page by page and write down which individual pages to print. Before I gave in to that solution, I found a much better work-around. Here’s a trick to help you save a serious amount of time and paper.

  1. Access the Print menu.
  2. From the Settings drop-down menu, select List of Markup.Track Changes 1   
  3. Click Print.
  4. Review the printed document. It’s a concise list that indicates every page where a change was made.Track Changes 2
  5. Access the Print menu again.
  6. From the Settings drop-down menu, select Custom Print.Track Changes 3
  7. Enter the pages that contain changes.Track Changes 4
  8. Click Print.

Your Resume — Five Big Mistakes

By in Business and Employment Law No Comments Tags: , , , ,

Resume

It’s a good idea to maintain an up-to-date resume for all sorts of reasons. You never know what dangers or opportunities your career is about to present to you, and it’s good to be prepared. It’s also useful to keep your resume current because it serves as a kind of personal inventory. Rewriting your resume forces you to think about your knowledge and skills. You begin to wonder where you might need improvement, whether some of your skills are now obsolete, and what your key selling points are. It’s a beginning step in building your personal brand — understanding the value you bring to the workplace. If you don’t fully understand that value, nobody else will! Finally, it’s often a useful tool to have handy to describe your skills and experience to a client or colleague.

You may also want to think a little bit about the name and the format you give to the file. Almost everyone sends me Microsoft Word files called Resume.docx. If I want to put them in the same folder, I have to rename each file. Do your reader a favor and name the file JaneDoeResumeSept192014.docx. It will be easier to file and easier to find. Also, save your resume in the Adobe Acrobat format (PDF). It will print more reliably and it’s less easy for someone to tamper with it. I once had a resume from an older gentleman who’d been out of the workplace for a long time. The name of the resume was DadsResume.docx. It didn’t create a positive impression!

A recent article by someone who has seen a lot of resumes, the Senior VP for People Operations at Google (where they sometimes get as many as 50,000 resumes a week), describes common mistakes people make in their resumes. Take a look and scrutinize your own resume to make sure that you haven’t made any of his top five mistakes.

 

Nine Tips You Can Use in Microsoft Word

By in Microsoft Office, Technology No Comments Tags:

Keyboard

word-2010

We could all use a little extra time, right? Here are nine useful tips to help you format your Word documents:

 

  1. To insert a page break, press Ctrl+Enter.
  2. To add a row at the end of a table, click on the last table cell and then press Tab.
  3. To move a table row up or down, select the row and then press ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW.
  4. To center, left-align, or right-align a selected paragraph, press CTRL+E, CTRL+L, or CTRL+R.
  5. To see the same document in two different views, click Split on the View tab and then choose the views you want.
  6. To view a document’s organization and jump to different sections, check the Navigation Pane box on the View tab. On the left-hand side of the document, a navigation bar will appear, allowing you to view the document’s organization.
  7. To go to the beginning or end of a document, press CTRL+HOME or CTRL+END.
  8. To add a checkbox to a document, make a list with one item per line, highlight the list, click the Home tab, select Bullet Library from the Paragraph menu, select Define New Bullet, click the Symbol button, and then select a checkbox from your list of options. Voila!
  9. To look up synonyms in the thesaurus, select a word and press SHIFT+F7.

For more tips, check out the Microsoft website.

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